Association Management Archives - RMG South Florida

New Board Member Orientation

admin — Wed, 03 Feb 2021 23:44:53 +0000

Best practices indicate that board members who go through a formal orientation process have a better understanding of their roles and responsibilities, are less stressed and are not as likely to burn out. Give your board members the best chances for long term board success by using this checklist to provide an outstanding board member orientation.

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The 7 Traits of Great Board Member

admin — Mon, 01 Feb 2021 23:41:00 +0000

Choosing the right board members will have a significant impact on the effectiveness of your association board.

Here are some qualities to look for when you are evaluating potential candidates.

The post The 7 Traits of Great Board Member appeared first on RMG South Florida.

Hosting Your Board Meeting Virtually

admin — Wed, 30 Dec 2020 00:48:26 +0000

COVID-19 has been a major disruption in every aspect of our lives. Finding a way to function effectively during what has become a new normal is a challenge.

Associations still need to hold meetings, screen residents, maintain common areas and keep their community functioning. Thankfully, many technology tools are available today at no initial cost or a low cost to help facilitate the performance of your board duties in a world of social distancing.

In response to this new normal, Renaissance is sharing our proven 12 steps virtual management transition process, to help our association clients remotely manage their communities.

Host virtual meetings
Perform face to face screenings online
Receive remote payments from residents
Provide online access to forms and documents.

No technical knowledge is required. We will set you up and walk you through the process. Perform your board responsibilities from your cell phone.

For example, a great solution to host meetings while observing the CDC’s stay home and social distancing guidelines is to host a virtual meeting through Zoom. Here are the few steps you need to follow:

1. Sign up for Zoom

2. Schedule your meeting

Go to the meetings tab on the left side of the screen and schedule a meeting. Give your meeting a name and a description Set a start time and duration. Save the meeting.

3. Invite attendees

Copy the invitation link that shows up on the following screen and paste it into the body of an email that you will send to invitees.

4. Start your meeting

At the scheduled time, go on to the portal and click on the link to start the meeting and wait for your attendees to arrive.

Please feel free to contact us at info@rmgsouthflorida.com with any questions that you may have.

Stay safe!

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Pandemic: 5 Steps HOAs Should Take Now

admin — Wed, 30 Dec 2020 00:47:06 +0000

As the worlds continues to battle the COVID-19 pandemic, it’s essential that community association boards and community managers know how the coronavirus spreads and take the necessary precautions to serve their communities. As this crisis is constantly changing, HOA boards must ensure they are taking the proper steps to ensure resident’s stay safe, and business operations continue.

Ensure continued maintenance and sanitation of common areas, including clubhouses, fitness centers, playgrounds, and pools, even though they may not be in use right now.
Post CDC notices informing homeowners what health precautions they must take to protect themselves from the virus.
Follow all local and state emergency temporary orders banning short-term rentals.
Follow state recommended stay-at-home orders and social distancing protocols.
Ask residents to practice HOA social distancing by maintaining at least 6 feet in between individuals.
Limit in access to site staff and other association personnel that includes limiting repair work to “essential only,” to minimize contractor traffic, as well as entry by other service providers.
Set expectations by letting residents know that you are only following guidance from the CDC.
Pacify residents by informing them you are staying on top of the situation.
Board meetings should be held virtually. We recommend using Zoom for video conferencing. Click here for a free demonstration.
Keep the identity of residents who test positive confidential unless the resident agrees to disclose the information.

To assist communicating best practices to help prevent the spread of the virus, CAI has developed a sample letter to inform residents of the steps your community may take to address the COVID-19 pandemic. The letter addresses association operations and what the association may do if residents contract COVID-19.

This situation is continuously changing and we encourage you to check your local government’s current guidelines as things are changing daily. CAI has developed guidance, sample forms and documents, and FAQs on the COVID-19 outbreak. Bookmark the page and return regularly for updates and additional resources.

If your HOA needs help implementing these guidelines, consider contacting an HOA management company. In that case, don’t hesitate to reach out to us. As always, contact our office if you have any specific questions that you may have at info@rmgsouthflorida.com or call us at (954)693-9989.

Stay safe!

The post Pandemic: 5 Steps HOAs Should Take Now appeared first on RMG South Florida.